Record is a minimum independent unit of SimpleOne platform. It is basically a container of information compiled from table columns, in other words, – set of field values. In the list view, it is displayed as a row. In the form view, it is displayed as a form with populated fields.
For example, the User (user) table contains a record with the following fields:
| Field | Value |
|---|---|
| Login | john.doe |
| First Name | John |
| Last Name | Doe |
| Password | [hidden information] |
| LDAP Server | |
| Source | |
| john.doe@email.com | |
| Timezone | Europe/Paris |
| Date Format | YYYY.MM.DD |
| Active | true |
| Locked Out | false |
| Language | English |
| Photo | file |
Every record has its unique ID that is used by the system in scripts, properties, and others. As a rule, in agent interface records have human-readable titles/names.
Records in forms
In SimpleOne, a record form may be divided into three parts:
- Main area – contains the title and fields of the record. Every record has this structural element. It can also include sections.
- Related Links area – contains the link UI Action, a hyperlink text. It can execute a script or lead to a defined page.
- Related Lists area – contains lists of records from tables connected with the current one.
Special elements
Sections
Sections allow arranging fields in the form view by dividing them into tab pages. Use them for:
- structuring complex tables containing a lot of fields
- sort filed according to your needs: by process stages, by data type, by users involved, etc.
- to draw user's attention to important fields.
See the Form Layout article to learn more.
Activity Feed
Activity Feed module allows tracking field changes and communicate with involved persons.
See the Activity Feed article to learn more.
Records in lists
In SimpleOne, a list view includes the following elements:
- Gear icon
– click on this icon to change the set and order of columns displayed. - Information icon
– click on this icon to see the preview information about the record. See the Customizing portal and agent views article to learn more. - List of records – records included into the table displayed in rows. You can select records using the checkboxes at the right.
- Cell – the column value of a certain record. You can change the value using the DOC0000035 - Records.
- Columns – names of columns of the current table. You can change the set and order in the list layout and call the context menu.
- Search boxes – click the magnifier icon at the left of column names to open the list search boxes. Here, enter the value which a column should contain to find certain records. You can as well use the Condition Builder to filter records.
Inline editing
You can edit field values of records in the list view. In other words, you do not need to open a record to change a fields value.
To edit a field in the list view, follow these steps:
- Double-click on the value you need to change.
- Depending on the type of chosen column:
- enter the value
- select value from the drop-down list
- select record from the dictionary by clicking the magnifier icon
- define the date and time by clicking the calendar icon
.
- Click the check mark icon
to apply changes.
Filtering
See the Condition Builder article to learn more.
UI Actions
See the UI Actions article to learn more.
Views
See the Form Layout and List Layout articles to learn more.
Taskboards
Records in taskboards are represented as cards.
See the Taskboards article to learn more.
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