In SimpleOne, a list is the way to represent records. It consists of a number of elements and provides various ways to interact with records.

The list interface includes the following elements:

  1. Columns – column names of the current table. You can click a column name to open the context menu.
  2. Funnel  – click this icon to use the condition builder for filtering.
  3. List  – click the icon to select the number of items displayed per page. The number of records displayed by default is configured in the Preferences menu.
  4. Gear icon  – click this icon to change the set and order of columns displayed.
  5. Search boxes – click the magnifier icon to the left of the column names to open search boxes. Here, type the value that a column should contain to find certain records. Also, you can use the condition builder to filter records (click the funnel icon ).
  6. List of records – records included in the table are displayed in rows. To delete a record, select the checkbox to the left of the record and click Delete in the top right corner.
  7. Information icon  – click this icon to preview the information about the record. 

    You can open a record from the preview form: click the record information icon and then click Open record.

  8. Cell – the column value of a certain record. To open a record form, click the first cell of the record on the list. You can change values of columns using the inline editing.

Inline editing

You can edit field values of records in the list view without opening a record form.

To edit a field in the list view, follow these steps:

  1. Double-click the cell containing the value you need to change.
  2. Depending on the chosen column:
    • enter a new value
    • select a value from the drop-down list
    • select a record from the dictionary by clicking the magnifier icon
    • define the date and time by clicking the calendar icon
  3. Click the check mark icon to apply the changes.

  • If you do not have access rights to view some records, the reference columns will display the unavailable data text. 
  • If ACL rules restrict access to the Display Name of a record, then the column will display the unavailable title text. 
  • If the referenced record is deleted, the column will display the record not found text.


As tables can contain a lot of records, it may get difficult to navigate through them and find the records you need. SimpleOne provides several ways to find, filter, group, and sort records.

The list interface provides four ways of searching and filtering records:

  • using the condition builder.
  • using the search boxes.
  • using the following options from the column name context menu (to open it, click the column name):

    • Sort ascending – sorts records by the column value: from the smallest to the largest, from A to Z, from earlier dates to later dates.
    • Sort descending – sorts records by the column value: from the largest to the smallest, from Z to A, from later dates to earlier dates.
    • Group: {column title} – divides records into groups by the selected column value.

    By default, the records in lists are sorted by the ID value in descending order.

  • using the following options from the row context menu (to open it, right-click the cell:

    • Show Matching – displays all records with the same column value.
    • Filter Out – sorts out all records with the same column value.
    • Group By – divides records into groups by the selected column value.

Condition builder

The condition builder is a tool that allows you to create conditions for selected fields with specific values and sort them in a particular order. To do so, complete the following steps:

  1. Click the funnel icon to open the condition builder.
  2. Add dependencies using the AND and OR action. Also, you can add high-level conditions using these buttons on the condition builder toolbar.
  3. Click Run to apply filters and get the selection of records.
    • You can also delete the filters by clicking the Clear All UI-action.

Other available actions:

  • Sort – allows you to add conditions for the field sorting.
  • Group – allows you to group the records by a specific column. 

  • Save – allows you to save the configured conditions. 

    1. Configure conditions you need.
    2. Specify a name of the filter and click Save.
    3. The saved filter will be available in the condition builder field that is near the Group UI-action.
  • Close – hides the condition builder
  • Run runs the configured condition to apply the filter.

On lists and in dictionaries, you can find breadcrumbs by the funnel icon . They represent applied conditions:

To clear filters of the condition builder:

    • click the arrow icon to clear a condition to the right of the arrow.
    • click a condition to clear all conditions except the selected one.

To add a list filter to the Favorites menu, drag the breadcrumbs to the Favorites navigation tab.

Search boxes

Search boxes appear above a table in the list view. To display them, click the magnifier icon in the left corner at the top of the list.

You can find the record you need by typing some characters, a word, or several words. The search returns records that contain the specified input. The condition equals to[Column] contains [value]and will be displayed in breadcrumbs.

Grouping on lists

By grouping records that appear on the list, you can divide all records into groups based on the defined column values. As a result, the list of records is divided into sublists. That is, records with the same value form a group with the corresponding heading. The function provides information on the number of records included.

To configure the grouping, click the column title to group the records by and click Group: {column name}.

For example, you need to group reports from the Reports (sys_reports) table by the Type field. After configuring the grouping, the list looks the following way:

In the list view, the following options are available to operate the groups:

  • Expand and collapse any group. To do so, click the group.
  • Expand and collapse all groups. Open the context menu by clicking one of the column titles or right-clicking any line on the list, and select the Expand all groups or Collapse all groups option in the context menu.
  • Sort groups in ascending or descending order by the group name or the number of records in it. Open the context menu by clicking one of the column titles or right-clicking any line on the list and select the corresponding option.
  • Change the base column of grouping. To regroup records based on another column, click the column title you need and select Regroup: {column name} in the context menu.
  • Open a group in a distinct list view. Point to the group you want to open and select Open a group in the list.
  • Ungroup. To do so, open the context menu by clicking one of the column titles or right-clicking any line on the list and select the Ungroup option in the context menu.

Create reports

You can create a report directly from a list without going to another menu category. Open the title context menu by clicking a column title and selecting one of the following options:

  • Open Pie Chart – represents data in the form of a circular statistical graph. See the Reports article to learn more.
  • Open Bar Chart – represents data in the form of rectangular bars. See the Reports article to learn more.

Configure personal list layout

In SimpleOne, y
ou can configure your personal list layout: choose columns to appear on the list and define their order.

To do so, click the gear icongearbox.pngto the left of the list.

The Available layout area contains all table columns that can be added to the list. To add them, move them to the Selected layout area. Move elements by dragging them or using the  and  buttons.

  • To remove or add all the columns, click the    or  button.
  • To move several elements in a row, select them with the Shift key pressed and drag them from the Available layout area to the Selected one.
  • To move several scattered elements at once, select them with the Ctrl key pressed and drag them from the Available layout area to the Selected one.

List views

All created list views are available in the hamburger menu → View. On this menu, select the view you need to set it as default.