The Employees list keeps records with information about persons who work for your organization according to the employment contracts. These records allow setting up relations with between employees and counting your employee work schedules and time of absences.
When the SimpleOne administrator adds a new employee to the list, the system automatically creates a User record. Configure the Users list to manage an employee's account and login settings required for authentication.
See Administrator Actions to learn more about managing the Employees list.
Create a new employee
Role required: admin.
To create a new employee record, complete the steps below:
- Navigate to Organization → Employees.
- Click New and fill in the form.
- Click Save or Save and Exit to apply the changes.
The Employee form fields
| Field | Description |
|---|---|
| First Name | An Employee's first name. |
| Middle Name | An Employee's middle name. |
| Last Name | An Employee's last name. |
| Employee ID | A unique ID applied to a particular Employee. |
| Job Title | Enter a person's job title. |
| VIP | Set this checkbox active to mark the Employee as a VIP person. |
| User | Choose a User record from the list to bind it with a particular Employee record. |
| Enter the Employee's email. | |
| Manager | Select a User record from the list to assign an Employee's manager. |
| Company | Specify a company as an employer. |
| Section | Assign an Employee's working section from the list. |
| Unit | Assign an Employee's working unit from the list. |
| Photo | Upload a person's photo. |
| Gender | Choose a male or female gender. |
| Date of Birth | Enter a person's date of birth or use the calendar button to establish the date. |
| Mobile Phone | Enter the mobile phone number. |
| Business Phone | Enter the business phone if necessary. |
| Location | Determine an Employee's location choosing it from the Location list. |
| Timezone | Specify a timezone selecting it from the list. |
| Work Schedule | Assign a Schedule choosing it from the Schedules list. |
| Effective From | Select the date of the Employee's activity beginning. |
| Employment Status | Specify the type of employment choosing one of the possible values. |
| FTE | Choose one of the possible full-time equivalent values. |
| Contract Expires | Specify the date when the employment contract expires. |
| Interests, Hobby | Specify Employee's interests. |
| Notes | Enter additional information about an employee if it is needed. |
| Related Lists | |
| User Group | The list of groups assigned to user related to the current employee record. |
| User Role | The list of roles assigned to the employee and inherited from the user record. |
| Employee | The list of employee records related to the current one. |
