Priority Management

The priority of an ITSM ticket can be figured out based on its impact and urgency using a priority matrix.

The impact of the issue measures the potential effect on the business user, service, or CI. In SimpleOne, the impact is classified as follows:

1. Low
2. Medium
3. High
4. Very high

A caller specifies the urgency of the issue when measuring the time until the issue affects the business. In SimpleOne, the urgency is classified as follows:

1. Low
2. Medium
3. High
4. Very high

The caller can change the urgency of the ticket at any moment as long as the ticket state is Registered, Assigned, Authorization, In Progress, Information Needed, Postponed, External Processing. It can be done from the Task View page in the Ticket urgency widget.

Click Change to select another urgency value.

If the urgency is set to Very high, the caller is asked to confirm information by phone. The phone number displayed here can be specified in the itsm.notification.contact.phone system property.

You can track the urgency updates in the Activity Feed.

The priority of the issues is classified as follows:

1. Low
2. Moderate
3. High
4. Critical

The priority matrix

Extend the priority matrix

Add impact and urgency options

The "out-of-the-box" solution has a priority matrix with standard settings, but you can customize it, based on your business tasks and priorities. Firstly, add more impact or urgency options.

To add a new impact or urgency option, complete the following steps:

1. Open the record of any issue that has the Impact or Urgency field.
2. Right-click the title of the field you need and in the context menu that appeared, select Configure field.
3. In the Related Lists area, select the Choice tab.
4. Click New and fill in the fields.
5. Click Save or Save and exit to apply the changes.

See the Choice Fields article to learn how to create choice options.

After you have added a choice option for a table, perform the same steps for the Priority Matrix (itsm_dl_priority) table. 

Example

You need to create the Critical option for the Urgency field of the Task table. To do so, perform the following steps:

1. Navigate to the Task table.
2. Open any record, right-click the Urgency field title and select Configure field option from the context menu that appeared.
3. In the Related Lists area, select the Choice tab.
4. Click New and fill in the fields.
   1. Enter Critical in the Title field.
   2. Enter 5 in the Value field because the value for Very high is 4.
5. Click Save or Save and exit to apply the changes.

After you have added Critical choice option for the Urgency field in the Task table, perform the same action for the Priority Matrix (itsm_dl_priority) table. The action sequence is the same.

Add new priority combinations

After adding new choice options, extend the priority matrix. To do so, complete the following steps:

1. Navigate to Data Matching Definition → Priority Matrix.
2. Click New and fill in the fields.
3. Click Save or Save and exit to apply the changes.

Priority Matrix form fields

Repeat these steps until your priority matrix covers all the possible combinations of the impact and urgency.

Extended priority matrix (example)