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Role required: admin. |
Email account is the set of options that is responsible for the configuration of the email processingemail processing. It can be a pre-configured account on with the SMTP server protocol (for sending emails), POP3 server protocol (for receiving emails), and IMAP server protocol (for receiving emails).
Use the simple.email.smtp.active property to enable or disable email sending from the account.
To set it up, complete the steps below:
- Navigate to System Properties → All Properties.
- Find the simple.email.smtp.active property record using the list search boxesand open it.
- In the Value field, enter true to enable email sending, or false to disable it.
- Click Save or Save and Exit to apply the changes.
The email account configuration includes the following steps:
Creating an email account Anchor creating an email account creating an email account
creating an email account | |
creating an email account |
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It is recommended to configure email accounts within the Simple application due to the fact that Email Properties are located in this application. The email tuning will become easier if necessary properties and email accounts share the same application. |
To create an email account, please complete the following steps:
- Navigate to the System Mailboxes → Email Accounts.
- Click New and fill in the fields.
- Click Save or Save and Exit to apply changes.
Account form fields
Field | Mandatory | Description |
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Name | Y |
Specify the displayed account name. | |
Type | Y |
Define the account type, based on |
a specific protocol. Available |
options:
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From | Y | Sender address to be displayed in the From field of the message.
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Server | Y |
Specify the hostname of the server used for the mail processing. |
Login | Y | Server user login. |
Password | Y | Server user password. |
user label | N | Descriptive user label. |
Active | N | Select this checkbox to activate the account. |
Enable |
debug | N | Select this checkbox to have more extended logs. This will help to indicate issues while configuring email settings |
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Port | Y | Specify the port that the server will be running on. |
Enable SSL | N | Select this checkbox to enable SSL encryption. |
Enable TLS | N | Select this checkbox to enable TLS encryption. |
Disable |
certificate validation | N | Select this checkbox to allow connecting to the email server without |
checking the certificate. |
Disable Certificate Validation is unselected by default.
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The simple.email.test.user property allows specifying a test email address for email debugging. After set up, all mail sent from the instance will be redirected to this address.
To set it up, complete the steps below:
- Navigate to System Properties → All Properties.
- Find the simple.email.test.user property record using the list search boxesand open it.
- In the Value field, enter the text you need.
- Click Save or Save and Exit to apply changes.
Test connection Anchor test connection test connection
test connection | |
test connection |
When you finish configuring the email account.
To test the connection, please follow these steps:
- Select the Enable Debug checkbox and click Save.
- Scroll down to the Related Links area (above the Related Lists area).
- Click the Test Connection link.
- If the connection is set, make the created account default.
In the Log (sys_log) table, you can track the operation processing:
- Navigate to System Logs → Main Log.
- Apply one of the following filters (depending on the type of email account you need):
- Source is SMTP Auth
- Source is IMAP Auth Source is POP3 Auththis filter: Source is Email Logger.
- Open a record if needed.
Main
log field descriptionLog form fields
Field | Mandatory | Description |
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Source | Y | The source from where the message was produced (IMAP Authorization, SMTP Authorization, Incoming mail, and others). |
Level | Y | Message category:
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Message | N | The message containing information about the |
Username | N | The name of a user who created the log or the system if it was created automatically. |
Created by | Y | Information about who has created the record |
. | ||
Created at | Y | This field stores information about the |
date and time of record creation. |
In our example, we set up an IMAP email account. In the screenshot below:
- IMAP authorization session has been set up.
- After the successful authorization, the list of email IDs was called from the server.
- The call was processed, and the list was received.
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If connection fails, a warning message appears:
In this case, check logs to find the error cause. To perform this, navigate to System Logs → Main Log and and make a log selection based on the criteria below:
- Source = Email Logger
AND - Level = Error
Use Condition Builder to build an appropriate filter. An example of the error record is given below:
Default email
accountsaccount Anchor default email account default email account
default email account | |
default email account |
To start using the created email account,
If you have configured email accounts in your system, but they are not used for email processing, you will not be able to send or receive emails. To prevent these collisions, set your email accounts as default ones, so they will be inserted . The system will insert them automatically into every letter, incoming or outgoing.
To do this, complete the steps below:
- Navigate to the System Properties → System Properties.
- Find the system properties listed in the table below using the search box.
- Specify the email account ID in the Value field.
To know the email account ID, complete the steps belowfollowing steps:
- Navigate to the System Mailboxes → Email Accounts.
- Open the record you need.
Find the email account ID in the address bar (it is a long number sequence), and copy it to the clipboard
. See the screenshot below:.
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- Navigate to the System Properties → All Properties.
- Find the default.email.account.send property using the search box.
- In the Value field, paste the email account ID from the clipboard.
- Click Save or Save and Exit.
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