The purpose of the service request management practice is to support the agreed quality of service by handling all pre-defined, user-initiated service requests in an effective and user-friendly manner.
Service Request Management is a process that manages the lifecycle of service requests. This practice allows users to create service requests to send service requests to the agents and see status updates on them. It provides users with automated workflows and a transparent service delivery process.
Service Request Life Cycle
The agents define service request forms seen by the end-users. The whole life cycle of the service requests is the following:
- An agent creates a category that will be storing specified Request Templates afterward.
- The agent creates a template.
- In order to be used by the end-users, a Waiting for Approval template has to be approved by a request_manager.
- From now on, the field Table is available, and the agent can choose a table from the list to set fields for the end-users.
- A Published template can be found on the service portal and is ready to be used by the end-users.
- In case of need, the end-user finds this service request form, fills in the fields, and sends it.
- The processing begins. Agents can divide the service request into request tasks, assign tasks to different employees, and change status.
- When the service request is completed, it gets assigned the Closed status.
Create a Request Category
Here users can create and edit request categories.
Create a Request Template
Create and edit request templates by filling in a simple and flexible form.
Service Request State Model
Here you can find a state model of service requests as well as a brief descriprion of every state.
Service Request Creation Process
The majority of service requests have low risk and priority (e.g., software installation, granting/revoking access), that is the reason they are distinguished as a separate process from the Incident Management and Change Enablement practices.
Service Request Processing
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This section focuses on Service Requests processing by the agentsThis process allows users to create service requests and provides them with a simple form which helps creating specific requests that will meet users' needs.
Request Task Management
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Split service requests into request tasks and assign them to different employees.
Administering Service
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Requests
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Create and configure Request Categories and Request Templates for further use
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by the agents.