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Use the Problem Management features to investigate problems and objects related to them. Establish hierarchical and functional relationships with Incidents and Change Requests to identify the issue cause.

Note

Role required: problem_manager.

Create a child Incident 

An unresolved problem can cause different system malfunctions that users register as incidents.

To create new caused incidents directly from the problem form, follow the steps below:

  1. Open the problem record, and scroll down to the Related Lists area;
  2. Enter the Incident tab then click the New button;
  3. Fill in the Incident form and click Save or Save and Exit button.

The filter condition of the Related Lists tab defines the current problem as an incident parent. 

Assign a registered Incident. 

You can also assign a problem as a parent to registered Incidents with the steps below:

  1. Open the Incident record form and enter the Related Records tab on the Related Information area;
  2. Click the magnifier button next to the Related Problems field; the problems list will appear;
  3. Select desired problems from the list. You can choose more than item;
  4. On the Incident form, click the Save or Save and Exit button.

Add a new Time Card

When logging the problem, it is important to assess the time spent by users on resolving it.

To register the time you spent on a particular problem, create a new Time Card with the steps below:

  1. Open the problem record, and scroll down to the Related Lists area;
  2. Enter the Time Card tab, then click the New button;
  3. Fill in the Time Card form, and click Save or Save and Exit button.

Users can add their Time Cards right from the problem form with the steps below:

  1. Click the Time Spent button;
  2. Fill in the Time Card form;
  3. Click Save and or Save and Exit button to apply the changes.

Time Card form description

FieldDescription
NumberAutomatically filled with the unique identifier of the TMCXXXXXXX format.
EmployeeAutomatically filled with the user's name.
CompanyAutomatically filled with the users' company name.
Time Spent Category

Specifies the time category that the user spent on resolving the problem.

It is necessary for proper calculating the employee's working time.

Related TaskAutomatically filled with the issue from where the Time Card has been created.
CommentAdd additional information if it is needed.
Date

Determine the date when a user worked on the problem.

It is automatically filled with the current date.

Time Spent, hoursSpecify the duration of the user's time spent in hours.
To InvoiceTurn this checkbox active to mark the need for billing.

Add a related Problem

When investigating the issue, in case of detection relations or dependencies with other problems, register these relationships with the following features:

  1. Open the Problem record form and enter the Related Records tab on the Related Information area;
  2. Click the lock button next to the Related Problems field to activate the option field;
  3. Click a magnifier icon, and choose a necessary option in the new window appeared;
  4. On the problem form, click the Save or Save and Exit button to apply the changes.

Add a Change caused a Problem

When investigating the issue, in case of detection change requests that caused the problem, register these relationships with the following features:

  1. Open the Problem record form and enter the Related Records tab on the Related Information area;
  2. Click the lock button next to the Caused by Changes field to activate the option field;
  3. Click a magnifier icon, and choose a desired record in the new window appeared;
  4. On the problem form, click the Save or Save and Exit button to apply the changes.

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