The Employees list keeps records with information about persons who work for your organization according to the employment contracts. These records allow setting up relations with between employees and counting your employee work schedules and time of absences.

See Administrator Actions to learn more about managing the Employees list.

Create a new employee


Role required: admin.

To create a new employee record, complete the steps below:

  1. Navigate to Organization → Employees.
  2. Click New and fill in the form. 
  3. Click Save to apply the changes.
  4. When the SimpleOne administrator adds a new employee to the list, the system automatically creates a User record. To configure the user access to the system, follow the steps below:
    1. In the burger menu, select Views → User.
    2. In the view appeared, set all detailed information about employee account and login settings.
  5. Click Save or Save and Exit to apply the changes.


The Employee form fields
FieldDescription
First NameAn Employee's first name.
Middle NameAn Employee's middle name.
Last NameAn Employee's last name.
Employee IDA unique ID applied to a particular Employee.
Job TitleEnter a person's job title.
VIPSet this checkbox active to mark the Employee as a VIP person.
UserA reference field to a User record created after adding a new Employee.
EmailEnter the Employee's email.
ManagerSelect a User record from the list to assign an Employee's manager.
CompanySpecify a company as an employer.
SectionAssign an Employee's working section from the list.
UnitAssign an Employee's working unit from the list.
PhotoUpload a person's photo.
GenderChoose a male or female gender.
Date of BirthEnter a person's date of birth or use the calendar button to establish the date.
Mobile PhoneEnter the mobile phone number.
Business PhoneEnter the business phone if necessary.
LocationDetermine an Employee's location choosing it from the Location list.
TimezoneSpecify a timezone selecting it from the list.
Work ScheduleAssign a Schedule choosing it from the Schedules list.
Effective FromSelect the date of the Employee's activity beginning.
Employment StatusSpecify the type of employment choosing one of the possible values.
FTEChoose one of the possible full-time equivalent values.
Contract ExpiresSpecify the date when the employment contract expires.
Interests, HobbySpecify Employee's interests.
NotesEnter additional information about an employee if it is needed.
Related Lists
User GroupThe list of groups assigned to user related to the current employee record.
User RoleThe list of roles assigned to the employee and inherited from the user record.
EmployeeThe list of employee records related to the current one.